For many years, copier leasing services have provided humanity with basic workplace needs- they can scan documents, they can make copies, can be network printers, and even provide two-sided printing and automatic stapling features. Recently, there have been modern features that the recent copier models carry with them, this is how copier technology over time.
More than 70 years ago, the first copy machine was brought to the market in Queens. Chester Carlson, the inventor, used static electricity with dry powder to make the very first copier in 1938. It was Xerox Company that brought it first to the market and presented the dramatic change in the copying industry.
Today, modern copiers do not just copy and print, they are also tools that enhance efficiency, productivity, and security in the workplace.
Take a look at the 6 newest modern copy machine features which for sure can benefit your team or office.
Dual Scanning
Several office copier machines carry with them the option of adding a dual-scanning document feeder. This feature scans the paper on both sides in a single pass. Older copy machines run the materials by manually putting them on one side first. Then another side after if you are to make a double-sided copy. Now the dual scan can save you time because it does not only double the speed of copying two-sided documents. But this feature can also make sure that no errors are made when flipping them over just like how it was with the old copier models
Scan to File, Email
Modern copiers are equipped with features designed to enhance efficiency and speed. Functions like scan-to-file and scan-to-email allow you to scan documents directly into formats such as .doc or .pdf. This means you can scan your materials and automatically save them, making it easy to email them for safekeeping. The key advantage of these features is that you can perform these tasks directly on the copier without needing to access your computer. In contrast, older models required you to open your computer, send documents to the copier, and then transfer them back for emailing or storage. By eliminating these extra steps, new copiers save you valuable time—minutes that, when added up over the year, translate into significant productivity gains. Overall, investing in a modern copier can lead to substantial improvements in workplace efficiency.
User-Recognition
Today’s copy machines have come so far with technology. Most of them are manufactured with user recognition, which is run in an energy-saving mode. When the user comes closer to the machine, the copier will automatically power up, ready to be used by the owner. There are several sources of setting up user recognition and biometric scanners are one common example of them.
Mobile Printing from Tablets and Phones
The current copier models, even those that are made for small businesses. Now have the feature of accommodating print jobs from remote devices. There are free applications that will allow users to print documents, photos, or emails directly from their tablet or phone. This feature is the most beneficial for offices that have a lot of guests and visitors coming in and out.
Encrypted Scanning and Password Protect
Because modern copier leasing machines are being used more often than it was before. The documents being scanned these days are now made more sensitive in nature. The new copier machines now offer encrypted documents and password-protect features to their scanned materials. To keep non-users from using the same document without permission.
USB Port
The new generation copy machines now have USB ports. This is valuable because users can now insert USB drives directly into copier machines and automatically documents stored in the device.
Conclusion
With these six new features that modern copiers now have. These machines have become a gold investment that not only helps in storing information and printing out materials. Copiers leasing in Fort Worth now can also help businesses become more efficient and grow exponentially.
If you are in Fort Worth and you are looking to purchase a copier for your business. You may contact Clear Choice Technical Services in Fort Worth. You can ask about Copier Leasing Services in Fort Worth, Copier rental services in Fort Worth, and Copier Repair in Fort Worth.
Copier leasing companies now are all about boosting office efficiencies and figuring out how to get work done in a simpler and easier manner that does not take so much of an employee’s time. With the help of modern copiers, businesses can now have optimized workflows, cutting-edge technology, and a well-structured communication setup.
With all the flashy concepts and new tools in the business industry. A modern copier machine might appear as a backward technology in offices. Employees and even business owners take these machines for granted without realizing their worth in office productivity.
