You are currently viewing Printer Lease – Do You Know Your Printing Cost

Printer Lease – Do You Know Your Printing Cost

Venturing into a new business needs a lot of strategic thinking and hard work. Finances should be well managed to sustain the business in the long run. A printer or copier is an equipment that you should invest in. If you can’t afford to purchase it in one go, you can consider availing a printer or copier lease. Copier leasing in Fort Worth gives you high-end equipment that is affordably priced. Copier leasing and copier leasing services have been made easy to suit every business’s practical budget. Copier leasing services in Fort Worth provides you with utmost technical assistance that will assure you of your printer or copier’s best performance.

What is Printing Cost?

Printing cost is simply your printing expenses that affect your business revenue up to one to three percent. It may be a little percentage but if you fail to track it, you may be wasting a significant amount of savings. Knowing your printing cost is essential to have a clear understanding of how much you spend on a print whether it is on a daily, weekly, monthly, or annual basis. You have to check your printing cost per page to help you be in control of what you pay for.

How to Calculate the Printing Cost Per Page?

For you to determine your cost per page, there are three main factors that you should keep in mind.

1. Cartridge Price / CP

No matter what replacement cartridge you use, whether ink cartridges or toner cartridges, it is a must to check its price. Replacing the cartridges in your printer is the number one factor that greatly affects your printing expenses. These cartridges are not that affordable so make sure that you pick the right one for your printer.

2. Page Yield / PY

Page yield is the number of pages that your ink or toner cartridge can print. You can usually locate it at the back or side of the packaging of the cartridge you purchased. Take note that the page yield manufacturers put on the cartridges is just the average number of prints that the cartridge can handle. If you print text or image on the whole page or if you print on both sides of the paper then the page yield will be reduced.

3. Paper Cost / PC

Wasted paper can be costly. Even if it is just an ordinary paper, you should know the cost of it per piece. For business purposes, most of them use premium quality papers. To know your paper cost, all you have to do is get the cost per ream and divide it by the number of sheets. The best advice when buying paper for your business is to invest in a high-quality paper that will also give you high-quality print results. Buying a bulk of the cheap paper will not save you any money. In some instances, it may even cause some technical problems with the printer. Invest in a premium quality paper and use it wisely.

Now that you have the three main factors, you can now compute your cost per page. Just follow the formula below.

  • CP ÷ PY + PC = Cost Per Page

Here is an example:

Cartridge Price (HP Toner) = $87.99

Page Yield = 2000 pages

Paper Cost = $0.01 per piece

  • $87.99 ÷ 2000 + $0.01 = $0.054

This means that you are spending an average of $0.054 per page that you print on. This is your cost per page.


Aside from the three main factors in your cost per print. There are several factors that you should keep in mind such as the cost of maintenance, repairs, technical and human error in printing. It is inevitable that your printer may be outdated or needs some repair or maintenance check. The cost of maintaining and repairing old equipment can burden your budget. Availing a printer lease will lessen that burden. The leasing company shoulders the repair and maintenance of the printer on lease. Aside from that, you can easily upgrade the equipment to a newer model if you need one. 

If you are in Fort Worth and you are looking for a Copier in Fort Worth for your business, you may contact Clear Choice Technical Services in Fort Worth. You can ask about Copier Leasing Services in Fort WorthCopier rental services in Fort Worth, and Copier Repair in Fort Worth.