Business copiers are some of the biggest investments that you will make to keep your office running as smoothly as possible. Whether you are buying a copier for a small office area or you are investing numerous copiers for multiple offices, you need to make sure that you are buying a copier designed with numerous key features and fits within your budget. Because some machines do need to be serviced regularly, you will need to take some time to compare brands, warranty information, and service agreements before making the purchase.
Here are the three things that you need to check before buying a copier:
You need to make sure that your copier can handle the volume of printing that your office needs. Larger copiers with fax, print, and other functions may be better-suited for corporate environments and office spaces where you will have numerous users. Review past service agreements with print shops or use auditing tools to know what the average print volume is for your office. This can make it easier to choose a copier that can handle the print volume that your office needs.
Black and White vs. Color
If you will not be using the copier to make copies of presentations, marketing collateral, or images in full color, you may be able to save money by getting a copier that only uses black ink. Copier leasing in Fort Worth can consider your budget and the primary use of the copier when comparing different models and makes. If you do plan on buying a printer copier with scanning and other features, you may need something with color options.
Wireless Printing and Security
Around all of the latest models of copiers have the wireless printing feature. This feature allows users to print remotely. You will need to make sure that your copier is set up with some kind of network security authentication system so that only certain people can have authorized access to the copier and network. Wireless printing capabilities can increase productivity in the workplace and it can streamline business processes. You can consider investing in a copier with wireless printing capabilities and options to make accounts for different users.
You can consider MFPs or multifunction copiers. A copier that is multi-use has printing, scanning and fax capabilities in addition to basic photocopying features. You can consider investing in a multifunction copier with numerous capabilities and functions to save office space and even save money on equipment purchases. This kind of investment may be justified if numerous departments will be sharing equipment on a regular basis. For example, if the marketing teams may need to take care of scanning, printing, and faxing tasks on tight deadlines. Accounting and finance departments may need to use a photocopier and scanner more often. The sales team may need access to a printer and fax regularly. You can check the benefits of a multi-purpose copier instead of the standard one when your team members or employees from different departments in your office will be sharing a copier.
Some copiers are made with a hard drive that lets users store copies of documents, transfer them electronically and line up copy jobs virtually. Consider business copiers with a hard drive if you think some users might need access to template-style documents like checklists and forms on a regular basis. The hard drive will also need to be massive enough to accommodate large-scale printing jobs and long queues. It is best to compare hard drive features to make sure that the copier can handle your company’s workload.
Purchasing a copier for your business can be a massive investment and you will need to compare certain features to make sure that you are making the best decision. You can consider the benefits of a multi-use machine versus a standard copier to save money and office space.
If you need copiers for your office, you can opt for a copier lease. Copier leasing in Fort Worth can give you the chance to get the copier that you need for your office. You can contact your local copier leasing service in Fort Worth for details.